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Gym Software That Works for You and Grows with You
From daily operations to long-term growth, Twin Oaks software gives you the tools to simplify your workload, manage your members, and increase profits.
Powering Gyms for Over 30 Years
Get to know the software that moves your business forward. Twin Oaks gives you more than features—we deliver the tools, insights, and support your club needs to run efficiently, engage members, and grow revenue.
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100+ Features
Built for club operations
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Proven Cost
Savings & ROI
Backed by years of performance data
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All-Inclusive Pricing
No hidden fees
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U.S.-Based Support
Concierge-level service from people who know gyms
Smarter Billing That
Helps You Keep More of
What You Earn
Twin Oaks doesn’t just process payments—it helps you increase profitability. With flexible billing options, built-in returns management, and advanced automation tools, our system makes it easier to manage cash flow, recover failed payments, and get paid faster.
Flexible Billing Options
Offer monthly, bi-weekly, quad-weekly, annual, or custom billing cycles.
Interchange Pricing
Lower your costs with transparent, club-friendly rates as a registered ISO.
Credit Card Updater
Keep member payments running smoothly with automatic card updates.
Account Monitoring
Track balances, payment status, and member billing activity in real time.
POS & House Accounts
Easily manage retail purchases, gift cards, and internal charges.
Prepay & Add-On Fees
Support dues prepayment and apply annual, enhancement, or maintenance fees.
Collections Tools
Give members flexible options to resolve past-due balances and improve recovery rates.
Resubmission Tools
Easily resubmit declined or returned payments to recover revenue.
Integrated EFT Billing
Process checking, savings, credit card payments, and recurring invoices in a single workflow.
Automated real-time reporting
Schedule reports for automatic delivery to your email or run on demand, with filters to track your performance.
Billing Journals & Change Logs
Track additions, removals, and billing changes with clear audit trails.
Integrated Returns Management
Seamlessly manage billing and returns in one connected system.
Run Your Club
with Confidence
From front desk check-ins to scheduling, inventory, and staff tools, Twin Oaks gives you the operational control you need to keep things moving—across every location, every day. Our system is built to support your team, simplify your workflow, and give your members a seamless experience from the moment they walk in.
Front Desk Check-In
Fast, flexible member check-in with barcode scanning and access tracking.
24/7/365 Door Access
Secure entry control with always-on functionality for members and staff.
Booking & Scheduling
Manage classes, appointments, and facility spaces from one calendar.
Court Reservations
Flexible tools for scheduling courts and other reservable resources.
Personal Training Package Sales
Sell, assign, and track sessions in one streamlined flow.
Advanced Contract Management
Customize membership types, terms, and agreements with ease.
Inventory Tracking
Keep tabs on product sales and stock levels across your locations.
Multiple Club Reciprocity
Enable seamless access for members across all club locations.
Interactive CRM
Manage member and prospect info with real-time updates and notes..
Crowd-Level Monitoring
Track and display real-time facility traffic so members can plan their visit—and your team can plan staffing.
Staff Time Clock & Utilities
Track schedules, hours, clock in/clock out records, and assignments with built-in accountability tools.
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Gym Features That Flex for Your Members
From check-in to class registration and digital rewards, Twin Oaks gives your members more ways to stay connected—while giving your team less to manage. These tools help enhance the member experience, improve retention, and reduce front desk friction.
Member Portal Access
Give members full control of their account, payments, and schedule in one place.
Booking & Scheduling
Let members book classes, appointments, or services with ease.
Class Registration
Simple online sign-ups with waitlist and auto-enroll options.
CRM & Prospect Management
Track and nurture leads with real-time updates, reporting, and communication tools.
Email Campaigns & Blasts
Send targeted, timely messages to members and prospects.
Promotional Offer Codes
Drive sign-ups and renewals with customizable promo codes
Rewards & Gamification
Motivate members with points, badges, and customizable challenges.
Request Freeze or Cancellation
Give members the option to manage account changes without staff intervention.
Custom Notification Panels
Push relevant updates to members directly within the platform.
Digital Barcode for Check-In
Contactless, fast access using mobile or keyfob scanning.
Class Media Support
Add videos or images to class listings to boost visibility and interest.
Personal Trainer Workouts
Deliver customized workout plans and track progress digitally.
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Software Is Just the Start
At Twin Oaks, you don’t just get powerful tools—you get a partner. From how the platform is built to how we
show up for our clients, everything is designed to give you more flexibility, more support, and more confidence in your operations.
Flexible Setup Options
Choose from cloud, desktop, or a hybrid setup—whatever fits your workflow best.
Real-Time Access or Offline Reliability
Work from anywhere or stay up and running, even if the internet goes down.
Customizable Interface
Tailor screens, workflows, and reports to match your club’s needs.
No Upgrade or Support Fees
Enjoy free upgrades and unlimited support—no annual contracts or surprise charges.
Dedicated Rep, Real Support
Get direct access to a rep who knows your club—no call centers or outsourcing.
Simple, Transparent Pricing
One flat monthly fee based on billing activity. No hidden fees, ever.
Secure & Certified
PCI DSS-compliant with secure data storage and full compliance standards.
Seamless Integrations
Connect with other top tools via built-in API integrations.
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Ready to See the Software in Action?
Discover how Twin Oaks simplifies operations, serve your members better, and keep more of what you earn—with tools built for growth and a team that has your back.
Book Your Demo Today
Twin Oaks helps gyms run better—from the front desk to the bottom line. Backed by people who’ve been in your shoes, we make it easier to operate, grow, and thrive.
